Honest Review:

Everhour

• Easy to use
• Visual planning feature
• Expense tracking
• Pomodoro timer
• Branded invoicing
• Great project overview
• Helpful support team

Everhour offers two plans, one free and one paid. Like most other pricing schemes, the paid tier has better feature selections than the free option. But prospective users don’t need to commit to a paid plan right away; they can either explore some features with the free plan or try the 14-day trial period to experience all of Everhour’s features.

Let’s take a closer look at how much Everhour plans cost and what they have to offer.

Everhour Free

Everhour Free allows freelancers and small teams of up to 5 users to track their time and create simple reports. It’s quite limited but its time tracking, project and task management, reporting, web and mobile app accessibility, may be enough for the equally limited needs of solopreneurs and microteams. This free plan also comes with the admin ability to add time for others and export reports. 

Everhour Team

Everhour Team starts at $8.50 per user per month when billed annually or $10 per user per month when billed monthly for a minimum of five users. It’s suitable for teams that need all of Everhour’s features and works inside all integrations. 

The plan includes everything from the Free plan plus time approval, clock-in, clock-out, and breaks, time off, expenses, resource planner, timeline, overtime tracking, invoice templates, Jira sync, detailed activity by member and project, optional screenshots, single sign-on (SSO), folders in reports, priority support, and more.

1. Everhour Time Tracking

Time tracking is an essential part of the success — or failure of a business. More than just recording the hours spent by workers on tasks each day, it’s the backbone of team management, resource management, budgeting, reporting, and invoicing. A good time tracking software helps enhance team performance, keeps projects under control, and allows businesses to create better quotes and estimates. 

Everhour allows users to track time across projects and tasks using timers or manual entry on the web app, iOS app, or browser extension. I love the clean and uncluttered layout of the web app interface that allows users to see time entries in a classic timesheet view or a more compact list view. 

On the web app, users can log time by navigating to the time page using the menu on the left side of the dashboard. They can type in the name of the task that they want to track time against in the search box near the top of the page and select the appropriate option from the resulting drop-down menu, add an optional comment, and hit the start timer button. After that, they can proceed with their work and hit the stop timer button once tasks are finished.

Alternatively, they can log time against a task post-fact by typing in and choosing the task from the search box, adding an optional comment, clicking the time/period input box, adding the number of hours and minutes they spent on the task, choosing the date for the time entry on the input box to the right of the time/period box, and finally hitting the report time button. All of the reported hours and timed entries show up automatically in the timesheet or list views.

From the list view, users can easily add time, modify entries, move them to better reflect their placement in the day, add estimates and comments, or delete them by clicking on the entry and choosing an action from the resulting pop-up menu. Clicking on the play button to the right of the task title on any time entry will also start the timer on the task and create a new entry with the same details as the entry the timer was started on. 

From the timesheet view, users can see their time entries for the week all in one place. Tasks are listed against columns of days, and totals for the time spent on each task appear on the rightmost column of the grid.  Similar to the list view, users can also modify time entries, add comments and hours, and delete time entries by clicking on them. Clicking on the play button to the right of the task title also starts a timer for the task on the current day. They can also add time by clicking on the plus button to the right of the total hours displayed above the top left corner of the grid and filling out the field in the pop-up input box. Time entries can also be moved to any place in the grid by simply dragging and dropping them into the desired place.

With the browser extension installed, users can easily track time on any tab they’re working on by simply clicking on the Everhour button on the browser toolbar, selecting a task from the list that appears in the pop-up, or using the extension search box in a similar manner with the web app search box, and hitting the start button. They can also modify durations, task titles, and other details straight from the browser extension pop-up. Once done with their task, they can click the Everhour button on the toolbar again, and click the stop timer button.

When using popular apps that support native Everhour integration, users can track time directly on the apps by simply clicking the play button to begin, and the stop button to end the timer. 

Users can also configure Everhour to send them notifications about long-running timers or remind them to track time. Timers can also be configured to stop automatically at the end of the workday.

But among all of these, what really caught my attention was the time estimate feature that allows users to set time estimates for tasks, which makes the timer show not only the time elapsed but also the time left from the estimate. I think this helps give Everhour users a sense of urgency and motivates them to accomplish tasks within or as close to the projected estimate as possible. This is a great way to increase productivity and foster accountability among team members or with oneself. 

Another thoughtful feature that I think deserves to be mentioned in this review is the Pomodoro timer. It’s one of the best-proven ways to increase productivity and consists of a 25-minute work cycle punctuated by a 5-minute break to do anything they like. After 4 consecutive Pomodoro cycles, users are granted a longer 20 to 30-minute break for leisure purposes. Studies show that this is a great way to boost anyone’s productivity, and with Everhour, users can implement it in their work hours and automate their routines.

2. Everhour Visual Planning

Visual planning is an Everhour feature that provides users with an efficient and intuitive way to manage their work hours and projects. It allows users to use a customizable dashboard to display the information that is most relevant to them in an interactive visual format. This could include time schedules, time off requests, and employee workload and availability, among others. The visual format of data presentation using simple graphics in various colors makes information easier to digest, helping users to understand the numbers better and act on them accordingly. 

Everhour’s visual planning feature is also known as a timeline. Before it can be accessed for the first time, users must first activate it by going to the settings through the menu on the left side of the web app interface.  Once on the settings page, they should go to the apps tab and from there, activate the timeline feature by toggling the switch that appears on the lower left side of its card. After that, the timeline option will appear on the left-hand side menu. By clicking it, users will be taken to the timeline page.

The Everhour timeline is a Gantt chart with a vertical axis on the left side containing a list of members or projects and a horizontal axis with the day and date labels of the columns. Where the two axes meet at any point, users can assign an assignment and adjust its start and end dates by dragging the two ends sideways. This expands the assignment tile to cover several consecutive dates or contracts it from several dates down to one. Each assignment tile is in a different color to differentiate them from one another and allow users to tell them apart in just a glance. They’re also labeled with the assignment title and its progress expressed in an hour-and-minute format.

To create an assignment, users can click on the Create Assignment button located in the top right corner of the page. This will result in a pop-up box where users can select either task or time off, choose the particular task or time off policy from the drop-down menu, indicate the period for the assignment, assign a color to it, and hit save. 

The assignment will then appear on the grid in the row for unassigned items and the column for the appropriate date. Clicking on the tile will result in a pop-up where users can assign it to a particular team member and add and modify details such as time estimate, due date, project, type, and cost. On the same pop-up, there are also options to start a timer or add time. 

Once the appropriate fields have been filled out, the tile will move from the unassigned section to the appropriate row, or to the row with the assignee’s name. It will also appear on the calendar with the exact same details. 

Alternatively, users can also use Jira to add assignments to the timeline. They can do that by navigating to the projects tab and selecting the appropriate project, adding a task, and filling out the dates, assignee, labels, and other appropriate fields on the right-hand side of the dashboard. Once filled out, it’s supposed to automatically appear on the timeline, but occasionally, the integration does not work as fast as intended and may require a resync for the new assignment to appear on the Everhour timeline. Assignments added through Jira can be modified in the same way tasks made directly on the timeline could be. Any modifications on the timeline are also supposed to reflect on the assignment in Jura, but syncing may also take some time. 

To modify the number of dates and assignments displayed on the page, users can use the zooming function by clicking the plus and minus buttons on the top right corner of the page. The plus button zooms in and shows entries in greater detail but with lesser quantity, while the minus button zooms out and shows more entries with fewer details. 

Now, what I love about Everhour’s visual planning feature is not only does it visualize assignments in a timeline, but it maps them out with clarity and helps admins gain visibility into the progress of logged time against estimates for every team member, allowing them to gauge resource availability and know when someone with necessary skills and expertise will be available for a new task. It also helps to clearly define when team members won’t be around to avoid any potential conflicts. Aside from that, tasks can also be allocated more equally and burnout can be spotted and addressed even before it becomes a bottleneck for progress. 

3. Expense Tracking

Everhour’s expense tracking tool offers businesses a convenient and organized view of their project and employee-related expenses, from pizzas for the team to individual mileage costs. Its user-friendly charts allow users to easily track and analyze expenses, view unit pricing, attach receipts, and manage budgets. It allows them to link expenses to employees and reimburse them for expenses that they’ve paid out of their own pockets and record other non-time costs related to the realization of projects.

To access Everhour’s expense tracking tool, users should navigate to the expenses tab by selecting the option from the left-hand side menu. This will take them to the expenses dashboard where they can see a pie chart of the expenses logged by team members. Each member’s slice of the pie is clearly differentiated by color, and the total amount of expenses is shown in the middle of the chart. To the left of the chart, the names of the members along with their respective expenses are listed along with the percentages of their expenses in relation to the total amount. This chart can be filtered to show expenses only from specific periods, by specific members, for specific projects, by category, and by type.

Below the pie chart, individual expense entries are listed along with their amount, date, and the team member who logged the expense. Like the pie chart, the list can also be filtered according to period, member, project, category, and type. But aside from that, any value can also be modified right on the list by admins, managers, or persons with the appropriate permissions.

Now, suppose that an employee incurred an expense of $100 for printing documents related to a certain project. They can easily log that expense by hitting the Add Expense button on the top right corner of the dashboard, inputting the date it was incurred, category, and amount in the resulting pop-up, adding a description of the expense, adding a photo of the receipt to the file attachment section, and assigning it to the appropriate project and member. Once they’re happy with the details, they can click the Create Expense button, and the entry will automatically be reflected in the pie chart and appear in the list. Aside from the ability to log expenses against a project or member, admins can also choose to reflect expenses in the billable amount of a project, in operational costs, or as a separate entry.

Through Everhour’s clear categorization options and charts, businesses can get a comprehensive understanding of the costs incurred in their operations. This information can also be included in invoices, making the process of billing clients smoother and more efficient.

4. Everhour Invoicing

Invoicing is a crucial part of business operations. The more accurate and easier to create invoices are, the better it is for the business — it saves time and resources that could be better spent on work that actually matters. Everhour understands this quite well and offers an in-app invoicing tool that allows businesses to create customizable invoices that accurately reflect time spent on projects, corresponding rates, expenses, taxes, and more that can be easily shared with clients. 

To view and create invoices, users can navigate to the invoices page through the menu on the left-hand side of the interface. This will take them to the invoices dashboard where they can see a bar graph of invoiced amounts at the top spanning a specific time period which by default are in months, a rundown of the numbers of draft, sent, due, and paid invoices below it, and a detailed list of those invoices that show their amounts, issue dates, due dates, and statuses. Clicking any of the rundown numbers will filter the list to show only invoices with the selected status. The timeframe can be changed from the default monthly grouping by selecting the preferred option from the drop-down menu at the top right of the list. There’s also a search box where users can input the title of a specific invoice for more focused filtering.

At the top left corner of the Everhour invoices page, just beside the invoices page title, there are three dots that when clicked, opens the invoice settings or templates. The invoice settings allow users to modify invoice defaults such as time rounding, date format, time grouping, expenses grouping, tax and discount rates, due terms, and even page size. On the other hand, the invoice templates allow users to choose from the default templates that come pre-programmed into the software or add and use new ones created according to their taste.

To create an Everhour invoice template, users should click the Add Template button, title the template, and customize it by modifying the details on the invoice structure customization interface where they can add and modify addresses, logos, and columns according to their unique business needs. Existing templates can be modified by clicking on the small pen icon that appears to the right of the template title, which will also take them to the customization interface. Once satisfied, they can click the Save button which will close the popup and return them to the invoices dashboard.

Once users are satisfied with the settings and templates, they can then create a new invoice by clicking the Create Invoice button at the top right corner of the Everhour invoices page. A pop-up will prompt them to choose a template to use, select a client to invoice, pick what projects to include, and specify the period. The amount for the invoice will automatically show on the bottom part of the pop-up, and using the settings icon beside the amount, users can toggle the include time and include expenses options on or off to refine the amount further. Once happy with the details, they can then hit the Create Invoice button which will then take them to the draft invoice.

The draft invoice can still be refined even further to reflect specific time and expense groupings using tags, update time and rates, modify dates, and add public comments. Once the details are done, users can then hit the Save Invoice button, and this will take them to the actual view of the invoice. They can give it a once-over to ensure all details are correct, and finally hit the Send Invoice button which sends the invoice they just created to the client it is addressed to. They can also download the invoice as a PDF, mark it as sent or paid, or delete it completely from their Everhour account. 

Users can also add internal notes that are not accessible by the client, see any modifications to any invoice through a log that records all changes, who made them, and when, and connect with QuickBooks, Xero, or FreshBooks to sync clients and copy invoices.  

(As of April 2024)

• Capterra: 4.7/5
• G2: 4.7/5 
• GetApp: 4.7/5
• Software Advice: 4.7/5
• TrustRadius: 7.6/10
• App Store: 2.3/5

Everhour is a useful tool to track time and manage projects, but it’s not an all-in-one solution as it claims to be. 

First of all, I must say that Everhour has a lot of cool features that really help boost productivity and ease the burden of busywork such as various methods of clocking in and tracking time, a visual planning feature that makes resource scheduling, hours, and project management, absence planning and tracking, and equitable workload distribution highly interactive and easily comprehensible. 

Its expense tracking tool helps businesses get an accurate view of how much it takes to bring projects to fruition. It allows members to log costs incurred for projects and be reimbursed for anything they’ve paid out of pocket, and maintain an orderly record of expenses that can be easily included in invoices for more accurate billing. And speaking of invoices, Everhour has a really nifty in-app invoicing tool that allows businesses to create customizable invoices that they can easily configure according to their unique needs, and they can even add their logos to it for a branded and more professional look. These invoices can be sent to clients, downloaded, and copied to third-party tools with ease.

One thing I appreciate about Everhour is its ability to integrate with various tools like Calendly, Asana, and Gmail. It makes time tracking more streamlined and eliminates the hassle of manually logging time. Along with real-time data and reports, it also has visual planning features and syncs with Xero, QuickBooks, and FreshBooks.

But in terms of overall functionality, I think the software leaves a lot to be desired. It has quite a steep learning curve, loading times can be quite slow at times, and certain integrations don’t work as smoothly as advertised.

Everhour also offers only limited customization options related to time tracking which is a bummer for businesses that need to adapt their time tracking tools to unique and non-negotiable needs. Plus, the iOS adaptation is pretty subpar with a rating of 2.3/5 stars on the App Store. 

With that being said, I honestly don’t think that Everhour is a good choice for field and on-site workers. The software doesn’t have an offline mode and the present iOS app doesn’t do a good job either.

But listen, if you’re just sitting at a desk all day and don’t care about field functionalities, Everhour might just be a good fit for your needs. Give their free trial a whirl and see for yourself if they’re what you’re looking for.

Don’t think Everhour is for you? Check out our rundown of the top 6 time and attendance software that you can use for FREE!