Job Application Letter Template

We created a free job application letter template that you can fully customize to suit your tone, career background, and the specific role you are applying for.

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What is a Job Application Letter?

A job application letter is a formal document written by a candidate to express interest in a specific job vacancy. It serves as an introduction to the application, summarizing key qualifications, experiences, and reasons for applying. Typically sent alongside a CV or resume, it aims to convince the employer to invite the applicant for an interview.

It is usually submitted in response to a job posting or referral and plays a crucial role in making a strong first impression.

What are the Benefits of Using a Job Application Letter?

Using a well-written job application letter helps present yourself professionally and persuasively. Key benefits include:

• Professional introduction: Provides a polished and formal way to introduce your candidacy.
• Highlights key achievements: Emphasizes relevant skills and experience that align with the job requirements.
• Shows motivation: Communicates genuine interest in the company and role.
• Customization: Allows tailoring of your message to each specific employer.
• Supports other application documents: Complements your resume with a personal narrative.

What is Included in a Job Application Letter?

A professional job application letter typically includes:

• Date of writing
• Hiring manager’s name, title, and company information
• Subject line stating the job title
• Personal introduction and source of the job listing or referral
• Summary of relevant qualifications, expertise, and achievements
• Explanation of interest in the company and the specific role
• Closing paragraph with mention of attached documents (e.g., resume)
• A polite call to action expressing interest in an interview
• Signature with full name, ID/passport number, and current address

You can tailor this template to fit your personal career history, the industry you are applying to, and the expectations of the employer.

What are the Next Steps after Submitting a Job Application Letter?

After submitting a job application letter, candidates may be contacted with an interview call letter if they meet the initial requirements. This letter includes the date, time, and format of the interview. If successful in the interview stage, they will receive a job offer letter detailing the position, salary, and start date.

If not selected, employers generally send a job rejection letter to close the loop professionally.