Interview Call Letter Template 2025

We created a free interview call letter template that you can fully customize to match your company’s tone and hiring process.

What is an Interview Call Letter?

An interview call letter is a formal invitation sent by an employer to a candidate who has been shortlisted for a role. It acknowledges the receipt of the candidate’s job application letter and provides the necessary details for attending the interview, such as date, time, and location. This document is an important step in transitioning from application to potential employment.

Why Do Companies Send Interview Call Letters?

Sending a formal interview call letter ensures clear communication and reinforces professionalism. Here are a few key reasons:

• Structure and Clarity: It outlines all interview details in writing, reducing misunderstandings.
• Candidate Experience: It reflects a well-organized hiring process, boosting the candidate’s confidence.
• Recruitment Flow: It bridges the gap between the job application letter and potential job offer letter, helping guide the candidate through the hiring journey.

What is Included in an Interview Call Letter?

A well-structured interview call letter typically includes:

• The candidate’s full name and identification details
• Interview date, time, and venue (or online link for virtual interviews)
• Instructions to confirm attendance by a specific deadline
• Contact information for rescheduling or inquiries
• The name and contact details of the coordinator

What to Ask During an Interview Call?

Whether you are the candidate or the employer, an interview call can be a great opportunity to clarify key details. During the call, an interviewer can:

• Confirm the documents the candidate brings
• Clarify role expectations or areas of interest if needed
• Confirm contact details and provide the next steps, including when to expect the job offer letter if successful