Mobile App: Requesting and managing time off as a member
Request time off and manage approval status all in one place
With Jibble’s time clock app, members can easily request and manage time off directly on the mobile app while on the go.
Important❗: On the free plan, managers and admins are required to manually add time off for their members. The ability for members to request time off is exclusive to the Premium and Ultimate plans.
This article covers:
Requesting Time Off
- Go to Menu > Time Off.
- Tap on the Request Time Off button.
- The Request Time Off screen will open.
- Fill in the required information for your time off:
- Choose a time off policy.
- Depending on the policy selected, you can opt for either full day(s) off, half day or a specific number of hours.
- For full day(s) off, specify the start and end dates.
- For half day(s) off, enable the checkbox and specify the time range.
- For hours off, specify the start date, start time, and end time.
- If required, you may also include a reason or a note.
Note: Time off taken by Hours can only be added up to 24 hours
- Tap on Request.
- The requested time off will be added to your time off overview.
Notes:
- Once time off is requested, it will be in a pending state until an action is taken by your manager.
- If your time off policies have a set entitlement amount, your leave balance will be deducted once time off is requested.
Editing Time Off
Important❗: Editing is only possible for pending time off requests.
- Go to Menu > Time Off.
- To narrow down your results, you may filter time off by date, policies, and request statuses if necessary.
- Select a time off request that has been submitted but is still pending and tap on the edit button.
- Alternatively, you can swipe right on the time off request you wish to edit from the overview page. Tap on the pencil icon to edit.
- Fill in and edit the required information for your time off.
- Tap on Save.
Cancelling Time Off
You are able to cancel a pending time off request if you choose not to proceed with it. Cancelled time off will show up in your time off overview and will not be deleted.
Important❗: Only pending requests may be cancelled.
- Go to Menu > Time Off.
- To narrow down your results, you may filter time off by date, policies, and request statuses if necessary.
- Select a pending time off request.
- To cancel the time off request, tap on the Cancel request option on the View time off screen.
- Alternatively, you can swipe right on the time off request you wish to cancel from the overview page and tap on the cancel icon.
- A prompt will pop up to confirm your desired action.
- Tap on Confirm and your time off request will be cancelled.
Note: When a time off request is cancelled, leave balances will be returned if an entitlement amount has been set for the policy.
Time Off Statuses
There are 4 statuses of a time off request; pending, approved, cancelled, or rejected.
| Time Off Status | Definition |
| Pending | Requests for time off that have recently been added are shown as pending. Requests can still be changed or cancelled in pending state. Leave balances will be deducted, when time off is in this state. |
| Approved | When time off requests have been approved by your manager, an approved status will appear. Time off requests can no longer be changed again once approved.
Note: Managers have the ability to cancel your approved time off requests. |
| Cancelled | For time off requests that you or your manager have cancelled, the cancelled status is shown. Requests for cancelled time off cannot be changed further. In the event that a time off request is cancelled, leave balance will be returned. |
| Rejected | If your manager has declined your time off requests, a rejected status will appear. These requests cannot be changed or edited after they are rejected. If a time off request is rejected, leave balances will be reverted. |
Time Off Balances
Important❗: Time off balances are exclusive to the Premium and Ultimate plans.
You can review your entitled amount and balances for each time off policy you are assigned to. Access the time off balances overview by navigating to the Time Off screen and selecting the Leave Balances tab.
Details of your carried-over leave, entitlements, amendments, taken, and remaining balances for each type of time off policy can be found under this tab.
Follow these steps to see the history records of all time off policies, together with your manager’s actions on your leave requests, including approvals, cancellations, rejections, and changes to your leave balances:
- Go to Menu > Time Off.
- Tap on the Leave Balances tab.
- Select the type of leave policy you want to view.
- Tap on the clock icon on the top right corner of the page.
- All detailed changes and modifications made to the policy regarding time off will be visible on the history log.
Every log entry includes the following information:
- The individual responsible for the modification, including both manual and automatic system processes.
- The action carried out on the leave policy; “Added to Leave Workflow”, including any notes or comments, if provided.
- The total amount of leave balance added or subtracted.
- The date and time the modification was made.