Image by Jeremy Smith from Pixabay
Background
A leading F&B manufacturing and distribution company in the lower Gulf, specializing in bottling and soft drink production.
For almost half a century, it has been introducing and distributing leading global soft drink products with over 5 large production lines.
For confidentiality reasons, the company name is not disclosed.
Challenges with the Old System That Made the Company Change
With a large workforce across various departments, including production, sales, distribution, and administration, the company faced several challenges with their previous time tracking system. These included:
* Inconsistent Record Keeping Across Locations:
With multiple facilities, including warehouses, production lines, and sales offices, the company faced challenges in keeping consistent and accurate records of attendance across various locations. The old system lacked centralized record-keeping, which led to inefficiencies in tracking time and attendance, particularly for employees working across multiple sites.
* Limited Self-Service Options for Employees:
Employees at the company were required to rely on HR personnel for making changes to their time records, requesting time off, or accessing payroll information. This caused delays and increased the administrative workload. A new system with employee self-service capabilities would allow employees to independently manage their schedules, request time off, and view their work hours and payroll details in real time, reducing HR’s workload and improving employee satisfaction.
* Challenges in Managing Seasonal and Temporary Workers:
The company hires seasonal workers during peak demand periods, such as holidays or special promotions. The old system did not handle the complexity of tracking hours and pay for temporary employees with varying work hours and employment contracts.
* Lack of Integration with Payroll and Accounting Systems:
The old time tracking system did not integrate seamlessly with the company’s payroll and accounting systems, which caused delays in processing payroll and increased the risk of errors. Manual data transfers between systems resulted in discrepancies between time worked and pay calculations.
The Company’s Time Tracking Key Requirements
The company had several critical requirements for a time tracking solution to address the complexities of its operations, ensuring seamless integration and operational efficiency. These key requirements included:
- Mobile Time Tracking – Ability to track time for field employees via mobile devices, ensuring accuracy.
- Geofencing – Automatic location-based time tracking for field and delivery workers.
- Real-Time Reporting – Dashboards for supervisors to monitor employee attendance.
- Leave Management – Integrated system for time-off requests, vacation tracking, and approval workflows.
- Simple Interface – Straightforward system that can easily be integrated with current systems and processes.
Why the Company Chose Jibble Time Tracking
When it came time to find a solution to track the team’s time, Jibble stood out as the perfect fit. Here’s why the company decided to integrate it into their workflow:
1# Geofencing for Accurate Time Tracking at Multiple Sites:
The company required an accurate system to ensure employees were clocking in only when they were at specific sites. Jibble’s geofencing feature helped ensure that employees could only clock in when they were physically on-site, reducing time discrepancies and improving accountability.
2# Mobile Time Tracking for Field Teams:
The company’s field teams needed an easy way to log time while on the move. Jibble’s mobile time tracking allowed employees working in the field or warehouses to track hours accurately without the need for a fixed terminal.
3# Real-Time Insights for Operational Efficiency:
The company needed to monitor employee hours across different teams and departments in real-time. Jibble’s real-time tracking helped managers assess the status of operations and take immediate corrective actions when needed, improving overall productivity.
How Was the Onboarding Process?
For the company, the Jibble onboarding process was a critical step in ensuring that time tracking for their diverse workforce, especially those working in the field and at multiple distribution centers, was accurate and seamless. The implementation was planned over a 3-month period, with the first month dedicated to system configuration, especially for the geofencing feature, which needed to be tailored to specific job sites and facilities. The company worked closely with Jibble’s support team to ensure that the locations and clock-in boundaries were properly set up.
During the second month, they conducted a comprehensive training session for both field employees and warehouse staff, as well as managers. Training focused on the mobile time tracking features and how to efficiently use the system to log hours during long shifts at different sites. The final month was dedicated to a full-scale implementation, with a smooth integration into their payroll and reporting systems.
The Benefits Immediately Identified Post Onboarding
Following the onboarding process, the company quickly experienced several key benefits that significantly contributed to its sustainable improvement, including:
1. Increased Accountability with Geofencing: Geofencing enabled the company to ensure accurate time tracking for employees working in the field, enhancing accountability.
2. Improved Efficiency Across Operations: Time tracking and reporting features enabled better management of both sales and distribution teams, optimizing resources.
3. Faster Payroll Processing: Integration with payroll systems allowed the company to process wages faster, reducing manual workload and improving accuracy.
Main Method of Jibbling In and Out
The key methods for clocking in for the Company is through:
- Mobile App (Geofencing): Employees at the company, especially field staff, use the Jibble mobile app with geofencing features to clock in when they are at specific client locations or warehouses. The system enables better tracking of remote teams and helps ensure accurate payroll calculations based on precise clock-in and clock-out data.
Conclusion
The leading F&B manufacturing and distribution company experienced significant improvements after adopting Jibble’s time tracking system. The integration of geofencing, mobile time tracking, and real-time insights helped streamline time management across multiple sites, ensuring employees could only clock in at designated locations.
This enhanced accountability and minimized time discrepancies. Jibble’s automated reporting and seamless payroll integration reduced administrative workload, accelerating payroll processing and improving accuracy. The system also simplified managing seasonal workers and varied work schedules, making labor cost tracking and employee management more efficient.
