Image by CEPCO
Background
CEPCO is a Construction Company delivering services across the Kingdom of Saudi Arabia and the Middle East.
With a 45-year track record, it specializes in high-voltage transmission lines, substations, water networks, and other specialized construction services.
The company employs a team of 2000 professionals, with around half a billion dollars in ongoing projects and sales.
The Struggles with the Old System
CEPCO faced significant challenges with its outdated system before implementing a more efficient solution, including:
- Manual Data Transfer: Attendance data had to be manually sent from each construction site to HQ.
- Time-Consuming Process: Managing attendance for hundreds of sites took an excessive amount of time.
- Lack of Reliable Time Tracking: The old system didn’t provide an effective way for workers to accurately track their time.
- Inaccurate Attendance: Workers resorted to manipulating the system, leading to unreliable attendance data.
Challenges That Pushed CEPCO to Change
Key problems that led CEPCO to the change were:
- Inaccurate attendance data that resulted in incorrect salary payments.
- Major valuable time wastage from manual data sharing between sites by departments (such as HR and IT).
- Compensation not being aligned with workers’ true performance.
- The urgency to streamline processes and improve resource allocation.
CEPCO’s Time Tracking Key Requirements
CEPCO outlined the key requirements for a time tracking system as follows:
- A system that could fetch data from different sites – without manual sharing
- Reliable way to track time – that prevents and minimizes manipulation by workers
- A system that allows integrating with other systems – for future-proofing and easy data sharing across applications
Why CEPCO Chose Jibble Time Tracking
- Real-Time Data Sharing: Jibble’s cloud-based system enables immediate sharing of attendance data from multiple construction sites, which is exactly what was needed to save time on sending data to HQ.
- Advanced Verification Features: With Face Recognition, Pin Code, and Geofence capabilities across mobile and kiosk platforms, Jibble offered reliable attendance data, improving the accuracy of salary payments.
- Open API: The availability of an Open API allows for almost limitless possibilities of integration with other apps seamlessly.
How Was the Onboarding Process?
Jibble offered an exceptional onboarding process that ensured a smooth migration with minimal effort. This included:
- full account setup,
- comprehensive after-sales support,
- on-demand meetings whenever necessary,
- training for workers, and
- the seamless import of company data into the system.
The Benefits Immediately Identified Post Onboarding
The immediate benefits identified post-onboarding were:
- Improved reliability of attendance data.
- A significant reduction in workers manipulating time entries, ensuring more accurate and trustworthy information.
- Time saved across teams, allowing IT and HR to focus on other key processes.
- Seamless integration of Jibble with HR and payroll systems.
Main Method of Jibbling In and Out
The methods for time tracking for CEPCO employees is through Jibble’s GPS features and Jibble’s live location tracking (which works offline as well!), verifying that workers are on-site and at the correct location. These methods include:
- Mobile App: Clock in and out via the Jibble Mobile App, with geofencing for location-based tracking.
- Auto Clock-in: Jibble’s auto clock in feature allows workers to clock in and out automatically based on their location, reducing manual errors.
- Kiosk: On-site staff clock in/out using shared devices for convenience.
Conclusion
The implementation of Jibble’s time tracking system transformed CEPCO’s operations, addressing the challenges posed by the outdated system, including manual data transfer, inaccurate attendance, and time-consuming processes.
The onboarding process was smooth, with full support, training, and data migration. After adopting Jibble, CEPCO benefited from real-time data sharing, advanced verification features like face recognition, and seamless integration with HR and payroll systems.
The use of Jibble’s live location tracking, auto clocking, and geofencing features enhanced overall operational efficiency across multiple sites.
Ultimately, CEPCO quickly experienced improved reliability, reduced time manipulation, and significant time savings, as well as accurate salary payments and improved resource allocation.
Jibble’s system is effective for industries like Energy and Utilities Construction, and telework as well as engineering, education, healthcare, remote, consulting, hospitality and more!
