Keeping track of employee work hours and breaks is crucial for effective payroll management and adherence to labor laws. However, manually calculating and managing time cards can be time-consuming, not to mention prone to human error.
In this article, I will explore the 10 best time card calculators with breaks to help you find the right tool for your business. These calculators can help businesses, employees, and freelancers send out accurate invoices, keep records, and foster trust between service providers and clients.
Additionally, these time card calculators are incredibly user-friendly and require no technical expertise to operate. With just a few simple steps, you can input the clock-in and clock-out times, along with any breaks taken during the shift.
This Article Covers:
- Jibble Time Card Calculator
- Time Clock Wizard Time Card and Payroll Calculator
- Calculator Soup Work Hours Calculator
- ClockShark Time Card Calculator
- QuickBooks Time Card Calculator
- Replicon Time Card Calculator
- Time Clock MTS Free Biweekly Timecard Calculator
- Clock It Free Time Card Calculator
- Timely Time Card Calculator
- TimeCamp Time Card Calculator
1. Jibble Time Card Calculator
Jibble’s free time card calculator is easy to figure out and use. Simply plug in your start time and end time, as well as the start time and end time of your breaks. The tool will then calculate the total number of hours worked, which appears in hours and minutes as well as in decimal form.
The Jibble calculator also has a section for calculating overtime, which helps ensure that your business stays compliant with FLSA overtime guidelines. There’s an option for you to choose which overtime laws to factor into your calculations, including FLSA overtime laws, California state overtime laws, and Canada ESDC laws. In addition, you have the option of rounding to 5 minutes, 6 minutes, and 10 minutes, as well as the option to go from a weekly time card to a biweekly time card.
If you’re also looking for a time card calculator that allows you to input the start and end times of breaks, this is what you’re looking for.
This is a customizable and flexible time card calculator that helps businesses make sure that they have accurate timekeeping records for accurate payroll.
Key Features
- Allows you to input the start and end times of breaks
- Customizable base pay rate and currency
- Weekly or biweekly calculations
- Allows you to input overtime pay rate
- 12-hour or 24-hour format options
- Option to round to 5, 6, or 10 minutes
- Shareable via a link
2. Time Clock Wizard Time Card and Payroll Calculator
Time Clock Wizard’s time card calculator looks like it’s a simple tool, but it’s actually customizable and flexible. With just one click, you can toggle overtime calculations on and off. You can also choose to calculate weekly or biweekly wages, as well as add the base hourly wage. In addition, it can give you a breakdown of regular and overtime hours, as well as a breakdown of regular and overtime pay.
Additionally, making break deductions is easy. If you don’t need a calculator that automatically tracks the start and end time of breaks to make deductions, Time Clock Wizard’s tool is a good choice. Just plug in the duration of all breaks per day and the calculator will do the rest.
I like how clean the interface is, but what I don’t like is that there’s no option to export the time card. You can only print it out, which isn’t helpful for businesses that need a digital file to work with.
Key Features
- Base pay rate and overtime pay rate
- Adjustable time clock format
- Includes breakdown of regular pay and overtime pay
- Weekly or biweekly calculations
- Printable time card
3. Calculator Soup Work Hours Calculator
Calculator Soup’s time card calculator is easy and simple enough to use, though its interface still has room for improvement. It provides a variety of customizable options, allowing you to choose to calculate overtime hours, automatically deduct breaks, and round time entries to the nearest 5 minutes, 6 minutes, or 10 minutes.
You’ll also have to input break durations in minute format. Instead of writing 1 hour, you’ll have to write 60 minutes. If you don’t use rounding, this allows you to keep highly detailed and accurate records.
These options allow this calculator to work seamlessly with various kinds of businesses, regardless of timekeeping needs. What I don’t like, however, is that the calculator doesn’t allow you to input the hourly base wage and the overtime pay rate. It thus only shows the number of regular hours and overtime hours worked, but you’ll have to calculate the employee’s pay yourself.
Key Features
- Customizable base pay rate and currency
- Allows you to input overtime pay rate
- 12-hour or 24-hour format options
- Option to round to 5, 6, or 10 minutes
- Shareable via a link
4. ClockShark Time Card Calculator
There’s a lot that I liked about ClockShark’s time card calculator. For one thing, it allows you to input the hourly base pay as well as the overtime pay rate. You can also choose to work with either a weekly or biweekly timesheet. The calculator will then show you the total number of hours worked as well as the number of overtime hours.
You can also input the daily total breaks in minute format. Because you can also input the exact clock-in and clock-out times, you can create detailed and highly accurate time cards. The time card will then give you the total number of hours worked in decimal form, which can make payroll calculations much easier.
Additionally, the auto-fill feature is an absolute time-saver. Once you’ve filled in the information for the first work day of the week, simply click the auto-fill option. It will then automatically populate the rest of the days with the same values.
Key Features
- Allows you to input base pay and overtime pay rate
- Weekly or biweekly
- Auto-fill feature
- Downloadable Excel file
ClockShark is also a time tracking app. Why not check out our full, and of course completely honest, ClockShark review?
5. QuickBooks Time Card Calculator
Aside from the QuickBooks Time app, QuickBooks also offers a time card calculator. This calculator has the features I typically like to see, such as the opportunity to input the hourly base wage as well as the overtime pay rate. Aside from the gross number of hours worked, it can also show you the number of overtime hours.
If you want to make sure that your timekeeping is accurate down to the minute, the QuickBooks time card calculator can help you with that. Not only can you input the exact clock-in and clock-out times, but you can also input the exact duration of breaks.
As a bonus, it also has an auto-fill option that automatically populates the values for the rest of the work week once you’ve filled in the values for the first work day. In addition, it also gives you the option to use either a weekly or biweekly timesheet.
Key Features
- Allows you to input base pay and overtime pay rate
- Weekly or biweekly
- Auto-fill feature
- Downloadable CSV file
QuickBooks also has a time tracking app. Why not check out our full, and of course completely honest, QuickBooks Time review?
6. Replicon Time Card Calculator
Replicon’s time card calculator is easy to use and offers a wide range of customization options. You can switch between weekly and biweekly timesheets with a single click, and you can also choose whether or not you want to calculate overtime hours. Once you hit the “Calculate” button, you’ll see the gross total of hours worked as well as the total number of overtime hours.
If you take multiple short breaks per workday, you can add up these breaks and combine them all into a single time entry. Simply input the total hours and minutes of your breaks.
I was impressed by how much you can do with this calculator, and I think it can work well for different kinds of businesses that need to keep close track of overtime hours and overtime pay.
Key Features
- Allows you to input the start and end times of breaks
- Base pay rate and overtime pay rate
- Includes breakdown of regular pay and overtime pay
- Weekly or biweekly calculations
- Auto-fill feature
- Printable and can be exported as a CSV or XLS file
Replicon is also a time tracking app. Why not check out our full, and of course completely honest, Replicon review?
7. Time Clock MTS Free Biweekly Timecard Calculator
While other time card calculators with breaks allow the option of a weekly or biweekly time card, Time Clock MTS’s tool is a biweekly calculator by default. You can enter the clock-in time and clock-out time per work day, then input the total number of hours and minutes of breaks.
This is a simple, no-frills tool that will calculate the overall number of hours worked over the span of two weeks. One thing to note is that the calculator won’t calculate pay, and it also won’t provide a breakdown of overtime hours. Additionally, it only allows you to print the time card, and you won’t be able to download a digital file.
Overall, it’s a good option for businesses that don’t need to calculate overtime hours and pay, and it can also help you keep accurate records of hours worked.
Key Features
- Allows you to add notes per day
- Weekly or biweekly calculations
- Printable time card
8. Clock It Free Time Card Calculator
Looking for biweekly time card calculators with lunch breaks? Clock It may have what you need. Not only is it designed for biweekly calculations, but it can also calculate the number of regular hours and overtime hours worked. You’ll then also get the total gross pay along with a calculation for overtime pay.
If you don’t take the full lunch hour or you take multiple short breaks throughout the day, you can input the exact duration of your breaks into the calculator. This way, you can make sure that you’re compensated fairly.
What I dislike about this tool, however, is that it has instructions that tell you to write time entries in a particular way. For example, instead of writing 8:30 AM, you should write 830a. But I tried entering 8:30 AM and the calculator recognized it just fine which is kind of confusing.
Key Features
- Base pay rate and overtime pay rate
- Includes breakdown of regular hours and overtime hours
- Weekly or biweekly calculations
9. Timely Time Card Calculator
Timely’s time card calculator is, for the most part, quite good. It allows you to input information like clock-in and clock-out times, break time duration, base pay, overtime pay rate, and even currency. The tool will show you a breakdown of the total number of hours worked, overtime hours, total pay, and overtime pay.
While I like all these features, there are some things that I dislike about this calculator. For one thing, the total number of hours worked per day is formatted weirdly. Instead of just showing “8:00” to signify that an employee has worked 8 hours for that day, it shows “8:00 AM” or “8:00 PM.”
In addition, the finished timesheet is downloadable only as a JPEG file, which is a bit ridiculous. There’s also no option to print, but the timesheet should at least be exportable as a CSV, PDF, or Excel file. Of course, you can convert a JPEG file into a PDF, but that would just be another thing that you’ll have to do when the whole point of a time card calculator is that it’s convenient and practical.
Key Features
- Base pay rate and currency
- Allows you to input overtime pay rate
- Shows breakdown of regular and overtime pay
Timely is also a time tracking app. Why not check out our full, and of course completely honest, Timely review?
10. TimeCamp Time Card Calculator
The TimeCamp time card calculator will likely work for businesses that do things a certain way, but likely won’t be a good choice for businesses looking for a bit more flexibility. You can only put in clock-in and clock-out times in 15-minute increments, so you’ll have to round up or down to the closest 15 minutes. You can also only input no breaks, half-hour-long breaks, or hour-long breaks.
Furthermore, you won’t be able to input the hourly pay and overtime base rates, so you’ll have to do the calculations yourself. Furthermore, the calculator only shows the gross total of hours worked without a breakdown of overtime hours.
While this calculator doesn’t have features that I typically would like to see, it’s nonetheless a clean and easy-to-use tool that can work well for smaller businesses.
Key Features
- 15-minute increments for clock-in and clock-out times
- 0, 0.5, or 1-hour breaks
- Downloadable as a PDF file
TimeCamp is also a time tracking app. Why not check out our full, and of course completely honest, TimeCamp review?
